It is considered a professional courtesy to send a brief thank-you letter after an Interview. Don’t wait more than one day before sending it.
Put some time and effort into your letter. Personalize it.
Include your address and phone numbers where you may be reached during the day and in the evening. Be sure you have the correct spellings of names and titles of the interviewer(s) and proofread the letter. Ask a couple of friends to proof it too-it must be perfect.
It is also appropriate to send a thank- you letter in response to a rejection.
SAMPLE THANK-YOU LETTER (Facility Visit)
KEVIN WADDINGTON 267 Goldhawk Road Telephone: Office (888) 555-5176 Valley Center, CA 90101 Home (888) 555-3131 June 21, 2008 Ms. Barbara James Director, Human Resources Hitex Limited P.O. Box 5511 Kings Town, CA 99009 Dear Ms. James: Thank you for the excellent facility visit on March 20. I appreciate the time you spent With me. I was particularly impressed with the Brand Management Division and the New project team approach that is being established. The visit did nothing less than increase my interest in becoming a contributor at Hitex And I look forward to hearing from you. Please pass my thanks to Mr. Grimes, Ms. Hernandez and Ms. Henderson. Their input regarding a career with Hitex was Extremely helpful. Thanks again. Sincerely, Kevin Waddington
SAMPLE - THANK-YOU LETTER RESPONDING TO REJECTION
Barbara Gustafesen 1947 Grace Avenue San Bernandino, CA 92404 Phone : Office (888) 555-1234 Phone: Home (888) 555-4321 May 12, 2008 Mr. Stephen Fitzroy Personnel Manager Hitex Limited P.O. Box 5511 Kings Town, CA 99009 Dear Mr. Fitzroy: Thank you for the opportunity to interview in you research and Development Office. I appreciate your time and consideration. While disappointed in not being selected for your current vacancy, I want you to know How much I appreciated the courtesy and professionalism shown to me during the Interview process. I enjoyed meeting you, Ms. Henderson and other members of your Organization. I take this Opportunity to reiterate my interest in working for your organization. Please Keep me in mind if another position in my field becomes available in the near future. Again, thank you and best wishes to you and your staff. Sincerely, Barbara Gustafsen